Water Cooler Buying Guide – Everything You Need to Know
Choosing the right water cooler for your workplace doesn't have to be complicated. This guide covers everything you need to know — from the different types of water cooler available to the key questions to ask before you buy or rent.
Types of Water Cooler
Mains Fed (Plumbed In) Water Coolers
Connected directly to your mains water supply, these coolers provide an unlimited supply of chilled (and sometimes hot or sparkling) water without the need to replace bottles. Ideal for offices with a permanent location and consistent water demand.
- ✅ No bottle deliveries or storage required
- ✅ Unlimited water supply
- ✅ Lower ongoing cost
- ⚠️ Requires plumbing installation
Bottled Water Coolers
Use large water bottles (typically 18.9 litre) that sit on top of or inside the unit. No plumbing required, making them flexible and easy to relocate.
- ✅ No plumbing needed — place anywhere
- ✅ Easy to move between locations
- ⚠️ Ongoing bottle delivery and storage costs
- ⚠️ Bottles need regular replacement
Under Sink Water Systems
Compact units installed under the sink, dispensing chilled, hot, or sparkling water through a dedicated tap. Ideal for kitchens and breakout areas where space is limited.
Hot & Cold Water Coolers
Dispense both chilled and boiling water, replacing the need for a separate kettle. Perfect for offices where staff want instant hot drinks alongside cold water.
Key Questions to Ask Before You Buy
- How many people will use it? — A general guide is one water cooler per 30–50 people.
- Do you have access to a mains water supply? — If yes, a plumbed-in cooler is usually more cost-effective long term.
- Do you need hot water too? — Hot & cold models eliminate the need for a kettle.
- How much space do you have? — Choose between floor-standing and tabletop models based on your available space.
- Buy, lease, or rent? — Rental includes servicing and maintenance; purchasing has a higher upfront cost but lower long-term spend.
Water Cooler Costs
Costs vary depending on the type, model, and whether you buy, lease, or rent. As a guide:
- Bottled water cooler rental: from £10–20/month + bottle costs
- Mains fed cooler rental: from £15–30/month including servicing
- Purchase: from £200 for entry-level to £1,500+ for premium plumbed-in models
Why Choose Café Perfection for Your Water Cooler?
- ✅ UK-wide supply, installation, and servicing
- ✅ Mains fed and bottled options available
- ✅ Flexible rental, lease, or purchase
- ✅ Regular hygiene servicing included in rental plans
- ✅ Expert advice — we'll recommend the right model for your site
Get a Free Water Cooler Quote
Ready to find the right water cooler for your workplace? Contact Café Perfection for a free, no-obligation consultation.
