How Much Coffee Does an Office Use Per Month?

One of the most common questions we get from office managers is: “How much coffee will we actually use?” It’s an important question — getting it wrong means either running out at the worst possible moment or over-ordering and wasting money. Here’s a practical guide to estimating your office’s monthly coffee consumption.

The Basic Calculation

Start with your team size and average daily consumption:

• Average office worker: 2–3 cups of coffee per day

  How Much Coffee Does an Office Use Per Month?

  One of the most common questions we get from office managers is simple: how much coffee will we actually use?

  Get it wrong and you either run out at the worst possible moment — or over-order and waste money. This guide gives you a practical way to estimate your monthly usage and plan your supply properly.

  Get Help Calculating Your Usage Speak to an Expert

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  The Basic Calculation

  Start with your team size and average daily consumption:

  • Average office worker: 2–3 cups of coffee per day
  • Working days per month: approximately 21 days

  Example for a team of 20:
  20 × 2.5 × 21 = 1,050 cups per month

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  How Much Coffee Per Cup?

  For bean-to-cup machines:

  • Single espresso: 7–9g
  • Double espresso (most drinks): 14–18g

  Using an average of 10g per cup:
  1,050 × 10g = ~10.5kg of coffee per month

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  What Affects Coffee Usage?

  • Office culture — some teams drink coffee constantly, others prefer tea
  • Client traffic — more visitors = more cups
  • Machine type — pod vs bean-to-cup changes usage
  • Season — colder months usually increase consumption

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  Monthly Coffee Cost Estimate

  Office coffee beans typically range between £10–£20 per kg.

  • £12/kg → ~£126/month
  • £18/kg → ~£189/month

  That works out at roughly 12–18p per cup — far cheaper than buying coffee externally.

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  Don’t Forget the Extras

  • Milk or milk alternatives
  • Cleaning tablets and descaler
  • Cups, stirrers, and consumables

  Browse Ingredients

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  Turn This Into a Proper Setup

  Once you know your usage, the next step is choosing the right machine and setting up a reliable supply.

  We help businesses across the UK calculate exact requirements and set up simple, cost-effective supply plans — so you never run out and never overpay.

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• Working days per month: approximately 21 days

So for a team of 20 people drinking 2.5 cups each per day:
20 × 2.5 × 21 = 1,050 cups per month

How Much Coffee Per Cup?

For a bean to cup machine using whole beans:

• A standard espresso uses approximately 7–9g of coffee
• A double espresso (used in lattes and cappuccinos) uses 14–18g

For a team producing 1,050 cups per month at an average of 10g per cup:
1,050 × 10g = 10,500g = approximately 10.5kg of coffee beans per month

Factors That Affect Consumption

• Office culture — some workplaces are heavy coffee cultures; others are more tea-focused
• Client visits — if you regularly host clients, factor in extra cups
• Machine type — pod machines use a fixed amount per pod; bean to cup machines vary by drink type
• Seasonal variation — consumption often increases in winter months

Budgeting for Coffee Costs

Quality office coffee beans typically cost between £10–£20 per kg. Using our example of 10.5kg per month:

• At £12/kg: approximately £126/month
• At £18/kg: approximately £189/month

This works out to roughly 12–18p per cup — significantly cheaper than buying coffee from a café.

Don’t Forget the Extras

Your monthly coffee budget should also include:

• Milk or milk alternatives (for espresso-based drinks)
• Cleaning tablets and descaler
• Cups, stirrers, and other consumables

Browse our Ingredients collection

Getting the Right Setup

Once you know your monthly volume, you can choose the right machine and set up a regular ingredient delivery schedule. Our team can help you calculate your exact requirements and set up a supply arrangement that keeps your office stocked without over-ordering.

Browse our Coffee Machines | Book a free workplace consultation