A cashless coffee setup should be judged using your own numbers. Equipment price or rental, ingredient cost, payment fees, cups sold and the price charged all affect the result. Until a payment provider and machine have been selected, fixed fees and payback claims would be misleading.
The numbers that matter
- Machine purchase price or rental
- Payment-terminal cost and provider fees
- Average ingredient cost per drink
- Expected drinks per day
- Trading or working days
- Price charged per drink
- Servicing and other agreed operating costs
A simple contribution calculation
Start with revenue per drink, subtract the estimated drink cost and any relevant payment cost, then multiply the remaining contribution by realistic paid-drink volume. Compare that with the equipment and operating costs you actually expect to incur.
This is a planning model, not a guarantee. Usage changes, drink mix, wastage, maintenance and commercial terms all affect the final result.
Free, subsidised or paid?
The strongest option is not always the one that produces the most revenue. Some employers provide coffee as a benefit, some subsidise it and some use a modest selling price to recover part of the cost while keeping drinks cheaper than an external coffee-shop visit.
Use the Café Perfection calculator
Our planning tools let you change the assumptions yourself so you can compare scenarios before asking for a formal quotation.
